Data Cleansing Outside Of Excel

Lee Baker shows some free alternatives to Excel for data cleansing:

Another issue is that some Excel functions operate on selected data, whereas others act on the whole worksheet. If you select a column of data and use Find to identify certain characters, it will identify only those characters in your chosen column. If you now use Replace it will change all such characters in the entire worksheet – which is probably not what you wanted to do, and you may have unwittingly introduced new errors into your data without being aware of it.

The safest way to clean your data in Excel is to copy an individual column to a separate worksheet, perform all your cleaning operations in isolation until you’re happy with the result, then copy your cleaned data to your original sheet (or better still, to a new sheet that stores only clean data). The repeated use of Copy, Paste and using multiple worksheets to clean your data can become extremely messy.

Lee recommends three free tools, and they look like they’re worth trying out.

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