Managing Power BI Group Workspace Members

Melissa Coates shows how to mange Power BI groups with larger numbers of members:

Dozens or hundreds of users in a group is what is prompting me to write this post. Manually managing the members within the Power BI workspace is just fine for groups with a very small number of members – for instance, your team of 8 people can be managed easily. However, there are concerns with managing members of a large group for the following reasons:

  • Manual Maintenance. The additional administrative effort of managing a high number of users is a concern.
  • Risk of Error. Let’s say there is an Active Directory (A/D) group that already exists with all salespersons add to the group. System admins are quite accustomed to centrally managing user permissions via A/D groups. Errors and inconsistencies will undoubtedly result when changes in A/D are coordinated with other applications, but not replicated to the Power BI Group.Depending on how sensitive the data is, your auditors will also be unhappy.

To avoid the above two main concerns, I came up with an idea. It didn’t work unfortunately, but I’m sharing what I learned with you anyway to save you some time.

Even though Melissa’s plan didn’t work, it’s a good concept, so I recommend reading.

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